Title IX Reporting Options

The King’s University encourages individuals to report sexual harassment offenses and to talk to somebody about what happened for support and so the university can respond appropriately. We understand that this can be difficult and want individuals to be aware of the reporting and confidential disclosure options available to them so they can make informed choices about where to turn.  

Generally, when university employees are told of sexual harassment, they are expected to immediately report allegations to appropriate officials, with some limited exceptions. On campus, some resources may maintain confidentiality – meaning they are not required to report to appropriate university officials – thereby offering options and advice without any obligation to inform an outside agency or individual unless a victim has requested information to be shared. Other resources exist for an individual to report crimes and policy violations and to expect action taken. The following options are available: 

Mandated ReportersAll university employees are expected to report actual or suspected sexual harassment or retaliation to appropriate officials immediately, unless they are confidential employees (see next section). If a Complainant expects formal action in response to their allegations, reporting to any Mandated Reporter can connect them with resources to report crimes and/or policy violations, and these employees will immediately pass reports to the Title IX Coordinator (and/or police, if desired by the Complainant), who will take action when an incident is reported to them.  

At the request of a Complainant, notice may be given by a Mandated Reporter to the Title IX Coordinator anonymously, without identification of the Complainant. The Mandated Reporter cannot remain anonymous themselves. If a Complainant has requested that a Mandated Reporter maintain the Complainant’s anonymity, the Mandated Reporter may do so unless it is reasonable to believe that a compelling threat to health or safety could exist. The Mandated Reporter can consult with the Title IX Coordinator on that assessment without revealing personally identifiable information.  

Anonymous notice will be investigated by the university to the extent possible, both to assess the underlying allegation(s) and to determine if supportive measures or remedies can be provided. However, anonymous notice typically limits the university’s ability to investigate, respond, and provide remedies, depending on what information is shared.  

When a Complainant has made a request for anonymity, the Complainant’s personally identifiable information may be withheld by a Mandated Reporter, but all other details must be shared with the Title IX Coordinator. Mandated reporters may not be able to maintain requests for anonymity for those who are minors, elderly, and/or disabled, depending on state reporting of abuse requirements. 

Generally, disclosures in campus surveys, classroom writing assignments or discussions, human subjects research, etc. do not provide notice that must be reported to the Coordinator, unless the Complainant clearly indicates that they desire a report to be made or a seek a specific response from the university. Supportive measures may be offered as the result of such disclosures without formal university action. 

Confidential Reporting: On campus, some resources may maintain confidentiality and are not required to report actual or suspected sexual harassment or retaliation. They may offer options and resources without any obligation to inform an outside agency or campus official unless a Complainant has requested the information be shared. If an individual would like to talk with someone but wants details of an incident to be kept confidential, there are resources on-campus and off campus.  On-campus resources are:  

  1. Licensed professional counselors (Campus Life and Student Success offices) 
  2. Associate Director of Campus Ministries (Campus Life offices) 

These employees will maintain confidentiality, according to their licensure, except in extreme cases of immediate threat or danger, or abuse of a minor. These employees will submit anonymous, aggregate statistical information for Clery Act purposes unless they believe it to be harmful to a specific person. 

Information regarding off-campus Christian counseling offices may be obtained through the Campus Life office. 

After consulting a Confidential Resource as appropriate, a Complainant may:  

  • Request supportive measures from the Title IX Coordinator 
  • File a formal complaint with the Title IX Coordinator, thereby invoking the University’s internal grievance process 
  • Contact local law enforcement to file a criminal complaint. At the complainant’s request, the University will assist the complainant in contacting local law enforcement and will cooperate with law enforcement agencies if a complainant decides to pursue a criminal process 

Emergency Reporting: In emergency situations, if there is a suspected crime in progress or imminent or serious threats to the safety of anyone, employees must immediately contact the police department by dialing 911.

Reporting an Offense

The university encourages individuals to report sexual harassment offenses to the Title IX Coordinator (or Deputy Coordinator), Campus Security, and/or appropriate law enforcement officials. The university will act on any formal or informal notice of a sexual harassment violation that is received by the Title IX Coordinator by applying the procedures outlined in the section.  If it is determined that the complaint falls under Title IX jurisdiction, the coordinator will apply procedures outlined in this policy.  If the alleged sexual harassment falls outside of university property or a university function, other disciplinary procedures can be implemented.   

Upon receipt of a complaint or notice to the Title IX Coordinator will initiate the following:  

  1. Offer supportive measures whether or not the Complainant decides to file a formal complaint;  

  1. Engage an initial assessment to determine Title IX jurisdiction and complainant’s wishes. 

  1. If appropriate to proceed, discuss Informal Resolution and/or Formal Grievance Process    

Detailed information regarding the investigation and formal grievance process may be found here.

Formal reports of sexual misconduct may be made to the Title IX Coordinator or staff via email, phone, or in-person at the contact information below: 

Julie Cole
Title IX for Students
2121 E Southlake Blvd
Southlake, TX 76092